Whenever a meeting is published, the responsible meeting editor can choose in what status the meeting shall be published. The function of each status remains the same, but will be renamed by the end of April 2019 to make each phase clearer for the meeting editors and attendees. Below, the idea behind each status is outlined.
Draft, Review, Ready: The three phases before a meeting is available to every attendee.
When publishing a meeting, the responsible meeting editor needs to define in what status the meeting is available to which attendees. The three different status can be described as following:
Draft: This is the status in which a first draft of an agenda is available and it is only published e.g. for the general secretary, the CEO or for the admins themselves.
Review: This is the status in which the attendees the meeting was published for can give a feedback to the meeting editor via the approval functionality. For example, the meeting (agenda) can be published for the chairperson or CEO or other decision makers for final review and approval.
Ready: This is the status in which the meeting (agenda) is usually published for every meeting attendee for individual preparation and the meeting itself. For Digital Circular Resolutions, only in this status votes can be casted.
By the end of April 2019, the meeting types 'Physical Meeting' as well as 'Conference Call' will be enhanced: Decisions can be made by voting before the actual meeting. Thereby the meeting time can be reduced or used more effectively.
Deciding already during the meeting preparation is reducing valuable meeting time.
When choosing 'Approval' as agenda item type, the meeting editor can define details for the proposal, similar to the existing functionality 'Digital Circular Resolution'. Meeting attendees can hereby decide respectively send their votes already during their individual meeting preparation.
Please note, that this new functionality is only included if 'Digital Circular Resolution' is available in a given room. Please contact your Customer Success Manager for any questions regarding your current package.