Time is our most valuable asset. That is why we have invited Tania Thiebach, CFO of Sherpany, to share with us her thoughts on how important time management is and why companies need to track this valuable asset, especially when it comes to their leadership meetings. We invite you to listen to Tania or read the short interview with her.
Sherpany: What tactics do you personally use to ensure good time management?
Tania: I start the day checking the tasks and decide what is most important and how to tackle them. Additionally, I try to avoid any distractions while focussing on tasks. For example, I defined time slots which I use to read emails per day (and only then). I also categorise emails subsequently and focus at first on answering the most important emails. As 71% of the leaders say that their meetings could be more productive, I always try to find other ways to proceed with topics.
Sherpany: Every company has elaborate procedures on how to manage capital and resources, but time is largely unmanaged and often wasted in unproductive meetings. How could tracking the time spent in meetings help leaders tackle meeting madness?
Tania: Unfortunately time is not yet seen as an important resource within a company. Not yet. 65 billion Euros is the cost of unproductive meetings per year in Germany alone. This significant number demonstrates the importance of time as a resource. Tracking the time spent in meetings will help companies to rethink their meeting culture.
To reach more productivity, leaders should spend their time working on the most relevant topics. Some basic rules are that every meeting topic needs to be well prepared by all participants in advance. Sticking to the given time frame per item and not getting lost in details is also important to achieve a productive meeting.
Sherpany: What immediate steps can leaders take to improve their leadership meetings in 2020? If you were to give a piece of advice to other directors, what would that be?
Tania: Time management and agility is key. Leaders should focus on combining three crucial aspects: