Every successful meeting represents a huge investment of leaders’, administrators’ and participants’ time. This page puts meeting best practices at your fingertips to ensure that investment isn’t wasted.
Why meeting management matters?
Meeting management encompasses all the steps of managing a meeting. Knowing how to run a meeting is an essential skill, because we spend a lot of time in meetings. Leaders spend 23 hours a week in meetings on average. This makes effective meeting management key to boosting productivity in any organisation.
How to run effective meetings
There are many steps involved in organising a meeting. Here are some easy tips on how to run effective meetings: plan an effective meeting agenda, choose meeting attendees, prepare individually, focus on reaching your meeting goals, define and assign action items, and write meeting minutes.
Different types of meetings
We can distinguish the different types of meetings based on format, formality, purpose, and participation. Formal meetings are a particularly important type of meeting. They are characterised by predetermined topics, a set of objectives, and formal procedures, such as writing meeting minutes. Management meetings and board meetings are good examples of this type of meeting.
Meeting agenda and minutes
Meeting science highlights the importance of the meeting agenda and meeting minutes. An effective meeting agenda lays the grounds for a productive meeting. Meeting minutes are the primary tool to define action items and ensure timely follow-up activities. A meeting agenda template and a meeting minutes template support teams in following meeting best practices.